Printing Resources

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UFCW 555 Printing Guidelines

In order to have your request fulfilled, it must comply with the following guidelines.

Requests that do not comply may be rejected.

Request Process

You may only submit one request per week.
The maximum limits that can be requested are as follows:
- 12×18" (Poster): 250 pieces
- 6×11" (Mailer): 7,500 pieces
- 6×9": 10,000 pieces
- 4½×12": 10,000 pieces
- 4×9": 15,000 pieces
- 4×6": 20,000 pieces
In order to ensure we are able to help as many endorsed candidates as possible, we ask that you please submit artwork at least 2 weeks in advance of the intended drop date. It is not necessary to add crop marks to your file. Approaching Election Day, the options for pieces with bleed may be removed to accommodate more requests.
Your request is not in the queue until it has received approval. To ensure your request is moved through the process as quickly as possible, it must conform to the size and content guidelines stated below.
We do not provide mailing services so you must work with an outside mailhouse for printing names/addresses on your pieces if you have requested printing of a mailer. Campaigns are responsible for handling transport of their mailers to mailhouses. If you have any questions or need mailhouse recommendations, please email Fiona Yau-Luu at fyauluu@ufcw555.org.

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Use the interface on the bottom of your Campaign Profile page to submit and track printing requests. The interface will only appear for cycles in which you have been endorsed or otherwise authorized to submit printing jobs.

Printing Specs

In order to expedite your printing job and help serve as many campaigns as possible, UFCW 555 asks you to select between several different sizes and styles of printed materials.

Margin Printing

When you order a document printed with a margin, the artwork is framed by a 0.25” white border on all sides. Therefore, the width and height of the artwork inside the border must be 0.5“ less than the final document size. You may supply us a document containing only the artwork and we will add the 0.25” margin.

Documents printed with a margin tend to be completed more quickly and are available in larger sizes.

For example, if you order a 6” x 9” document with a margin, you must supply artwork that is 5.5” x 8.5”, not including the margin. A 0.25” margin will be added, making the final document 6” x 9”.

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Examples; not all of these sizes may necessarily be available at all times.

Bleed Printing

When you order a document printed with bleed, the image extends up to the edge of the paper after it is cut. However, the art you supply must extend at least 0.25“ beyond the edge on all sides. Any information or important images must be framed at least 0.25” inward from the edge (as denoted by the magenta safety frame above).

Documents printed with bleed may take longer to complete and are only available in smaller sizes.

For example, if you order a 5.5” x 8.5” document with bleed, you must supply art that is 6” x 9”. Any important elements of the piece must be within the center 5” x 8”.

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Examples; not all of these sizes may necessarily be available at all times.

You must submit your piece to one of the appropriate specifications available in the printing submission interface. Your piece must meet the specifications of one of these options before it can be printed. Your PDF page size must meet your selected specifications in order to be uploaded.

Create and Submit Your Design

Make sure that your document size is set up to ”must provide”
size. For example, if you choose 6x9 with a margin, make your document’s
canvas 5.5” x 8.5”.

Have a list of endorsements? Don’t forget UFCW 555!

When exporting your design:
• Export as PDF.
• Do not include crop marks, color bars, or registration marks.
• Ensure that your color mode is set to CMYK (not RGB).

Political Team Approval

All print jobs need to be approved not only on the basis of the printing specs, but by the Political Team as well prior to printing. Once you've submitted your print request and PDF through the "Campaign resources" part of your campaign profile, the Political Team will receive a notification and review your piece.

The Political Team will ensure that the piece is acceptable for printing, particularly:

Content must be generally aligned with UFCW 555's mission and agenda.
Content must not conflict with labor values.
If endorsements are shown, we generally require that you include UFCW 555's endorsement as well.
No negative or hit pieces (reasonable and fact-based comparison pieces are acceptable).
We will not print pieces with information we know to be untrue or misleading.
We will look for an appropriate required disclaimer, but the final responsibility for including the disclaimer (as well as all content) is yours.

Once approved by the Political Team, your materials and information will be forwarded on to the Printing Team. If the Political Team determines that changes must be made, you will have an opportunity to revise your piece.

We will also add our union bug so that your voters know you
support union labor. Have a preference on where? Let us know!
Otherwise we’ll add it where we think it looks best.

Please be prepared to pick up your finished pieces in a timely manner after printing. We do not have the resources to deliver print jobs. Completed jobs will be available at:

UFCW Local 555

7095 Sandburg Street

Tigard, OR 97223

The office is generally open Monday through Friday from 8:30 AM–12:30 PM and 1:30–5:30 PM.

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Disclosure Rules for Oregon Campaigns

This information is meant to help non-federal Oregon campaigns understand the requirements and determine whether you are required to include disclaimers on your campaign communications. This is purely advisory and is not considered legal advice, and UFCW 555 has no responsibility with regard to ensuring regulatory compliance of your campaign's printed collateral.

At the 2020 general election Oregon voters passed Measure 107 which amended the Oregon Constitution to allow for laws regulating disclosure on political campaign advertisements. This caused ORS 260.266 to take effect and the Secretary of State was made responsible for promulgating administrative rules and enforcement. ORS 260.266 and OAR 165-012-0525 outline specific requirements of this law. The Elections Division’s website also contains information to help people comply with the laws and rules.

Requirements

Generally, communications supporting or opposing a clearly identified candidate must state the name of the person or PAC who paid for the communication, but some communications must also list the organization’s top contributors. There are some exceptions to this requirements which are outlined on the Secretary of State's website. Some local governments may have additional requirements.

Civil Penalties & Enforcement

Failure to include required disclosure information could result in a civil penalty of up to 150% of the total cost of printing, transmitting or distributing the communication. All organizations making political communications are encouraged to review the requirements before creating material for upcoming elections.

Frequently Asked Questions

Will this be a union-printed piece?

Yes. All staff involved in the printing of your piece are union members and your piece will have a UFCW555 indicator on it to establish that fact.

Can you help with mailing logistics?

Currently, we do not have the capacity to assist with mail other than through printing the pieces themselves. It will the the responsibility of the campaign to work with a mailhouse to ensure that addresses and postage are affixed or printed, and to deliver the printed materials to the mailhouse. We urge campaigns to check and double-check that their pieces leave enough room for the mailhouse and USPS to print their various neccessary elements.

Can you print my remit envelopes or lawn signs?

UFCW 555 does not print remit envelopes, lawn signs, or die-cut pieces.

Can you help me with my design?

Yes. Reach out directly to the printing staff with the contact information above, and they will assist you as best they can. This may delay the printing of your piece, however.

How can I get a letter or receipt to record the in-kind contribution?

Once a piece is completed, you can click the title of the piece in your progress monitor, and the receipt will be available in that screen.